Sponsored Research - Proposals

How to Submit A Proposal

Every proposal submitted for funding to an external agency requires multiple authorizations: the PI and his/her department head, any co PIs and their corresponding department heads, and each PI or co PIs campus grant and contract office. The UTIA-001 is the vehicle used to show these authorizations. Every proposal submitted must be accompanied by the UTIA-001 and budget worksheet(s). Sponsored Research credit cannot be given without the UTIA-001. The bookkeeper should complete the UTIA-001. The PI, the department head, and the grant and contract office sign the UTIA-001. A Deparment Head's signature on the UTIA-001, not only authorizes submission of the grant proposal, but also approves any associated cost-sharing by his/her department.

If any work is to be done on a station, the UTIA-002 form must also be included. This form is completed by the bookkeeper and authorized by both the station superintendent and the assistant or associate dean. The line item dollar amounts listed on the UTIA-002 must be included in, but not necessarily equal to, the budget worksheet on the corresponding commitment item line. A budget worksheet must also accompany every proposal submitted. This worksheet is available in several different formats designed for specific situations. This worksheet is used by both pre-award and post-award. It can also be a helpful tool in budget development.

If an advance account number is requested, a WBS Element Request Form must be completed and turned in to the Grant and Contract office. This form replaces the old Advanced Account Request form. With this document's approval by both the Department Head and the Grant and Contract office, an account number will be set-up prior to receiving a fully executed contract or payment from the sponsor. If funding does not materialize, the charges placed on this account will be transferred to the departmental account. For this reason, the Deparment Head must authorize the establishment of this advance account through the WBS Element Request Form.

If a Faculty Incentive Plan Application is to be submitted to the grant and contract office, it must accompany the proposal when it is being submitted.





	Copyright ©2005 The University of Tennessee · Institute of Agriculture · Knoxville Tennessee 37996-4505 · 865/974-7342 Contact the Webmaster at webmaster@ext1.ag.utk.edu · Disclaimer